Online forms simplify collecting attendee information and automatically sending confirmations. They also help organize details for attendees, vendors, and sponsors. Beyond streamlining registrations, online forms allow you to personalize the experience. Suppose you are hosting a technology conference with diverse topics like artificial intelligence and cybersecurity. You can tailor the experience based on each attendee's interests by using conditional logic in your online registration form. For instance, if someone selects artificial intelligence, additional options for AI-focused sessions and networking events will appear.
Beyond session choices, you can gather information on dietary preferences, accessibility needs, and seating arrangements. This allows you to craft personalized schedules, offer meals that cater to dietary restrictions, and ensure comfortable seating. You can even create custom gift boxes with credentials and preferences in mind, making attendees feel genuinely valued.
Integrating online forms with payment processors streamlines the registration process by combining information collection and payment into one seamless step. Online payments are fast, secure, and convenient, providing a smooth experience for your attendees. Real-time tracking of payment statuses and financial records also simplifies your administrative tasks.
Giving cash as a gift is increasingly popular at events like weddings and baby showers. Online forms make it easy to set up your own registry, allowing guests to choose from a list of desired gifts or contribute money directly.
Online forms can be used to collect various accessibility needs. Include fields where attendees can specify requirements such as wheelchair access, sign language interpretation, or support for visual or hearing impairments, ensuring everyone can fully participate.
Offer language selection options on your forms for international events or diverse audiences. This lets attendees to receive communications and materials in their preferred language, promoting inclusivity and making the event more accessible.
During your event, use forms for live polling and Q&A sessions to keep attendees engaged and gather real-time feedback. QuestionScout forms are mobile-friendly, allowing attendees to fill them out on the go. They also offer a conversational format that mimics a Q&A session, making the process feel more approachable and less daunting than traditional forms. Attendees can submit questions or vote on topics they're interested in discussing, adding an interactive element to the event.
Consider incorporating interactive quizzes and scavenger hunts into your online forms to gamify the experience. These activities can make the event more fun and engaging, encouraging greater participation and interaction among attendees.
Send out surveys immediately after the event to collect attendees' thoughts and impressions while the experience is still fresh in their minds. Questions can cover various aspects such as overall satisfaction, specific sessions, speakers, venue, and logistical arrangements. This helps you assess the event’s success and identify areas for improvement, making future planning more effective.
Additionally, you can integrate forms with your CRM to capture leads who showed interest in specific products, services, or topics during the event. This ensures you have a structured way to follow up and convert these leads.
